ProXpense
04POLICY & CONTROLS

Policy becomes operational.

01 UPLOAD02 INTERPRET03 RULES04 CHECK05 FLAG06 RESOLVE
01 · UPLOAD02 · INTERPRETING
PDF
T&E Policy v3.2.pdf24 pages · uploaded
§2.1Employees in Band C travel economy on flights under six hours.
§3.4Hotel stays are capped per night by entity — ₹8,000 in India, £220 in the UK, AED 900 in the UAE.
§5.2Client meals are reimbursed up to the local per-head limit.
§6.1Receipts are required above the local threshold.
03 · RULES
Economy under 6h§2.1
band == C && duration < 6h → cabin = economy
Hotel cap by entity§3.4
IN ≤ ₹8,000 · UK ≤ £220 · AE ≤ AED 900 /night
Client meal limit§5.2
meals.client → ≤ entity per-head limit
Receipt threshold§6.1
amount > entity threshold → receipt
04 · CHECKED0 / 6
Flight · LHR → DXB · economy
£612 · Band C · UK-01
Pass
Hotel · London · 3 nights
£265/night · UK-01
Flagged
Client dinner · 4 guests
AED 1,120 · AE-01
Pass
Taxi · no receipt
$38.40 · US-01
Flagged
Flight · BLR → DEL · economy
₹6,840 · IN-01
Pass
Hotel · Dubai · 3 nights
AED 620/night · AE-01
Pass
05 · EXCEPTIONS FLAGGED—
WHERE RULES RUN

Checked before money moves. Not at audit.

One policy, enforced at four checkpoints in a claim's life. Every rule fires before the money moves.

AT BOOKING01
Out-of-policy fares never appear.
SEARCH · LHR → DXB · BAND C
Economy · 07:10 · £142✓ In policy
Premium · 13:00 · £264Approval
Business · 08:00 · £486Hidden
Business hidden · Band C under 6h
AT SWIPE02
Blocked categories decline.
CARD •• 1208 · AT THE SWIPE
Travel · £240✓ Approved
Electronics · £420✕ Declined · category blocked
Electronics blocked on card •• 1208
AT SUBMISSION03
Every line checked on entry.
HOTEL · 3 NIGHTS£245/night
CAP £200
⚠ Flagged on entry · +£45
Above UK-01 hotel cap by £45/night
AT APPROVAL04
Approvers see only exceptions.
THIS WEEK · 30 CLAIMS
✓✓✓✓!✓✓✓✓✓✓✓✓!✓✓✓✓✓✓✓✓!✓✓✓✓✓✓✓
27 auto-approved 3 to review
27 auto-approved · 3 need review
Compliance as infrastructure.Tax, audit and entity rules run in the same engine as policy.
✓GST · TDS✓VAT✓AUDIT TRAIL✓MULTI-ENTITY
WHERE THIS FITS · ONE SPEND PATHNext: PRONA AI →
01TRAVELProXpense Travel02SPENDPX-Pay03EXPENSEExpense04POLICYPolicy & Controls05INTELLIGENCEPRONA AI
TRAVEL→SPEND→EXPENSE→POLICY→INTELLIGENCE

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