03EXPENSE MANAGEMENT
Receipt to ledger. Nobody types.
One claim. Two very different days.
Employee1 PHOTO
FinanceEXCEPTIONS ONLY
GST · TDS · VATTax captured on the line, not at month-end.
ADVANCESRequested, settled and adjusted against claims.
MULTI-CURRENCYEvery claim in its original currency and yours.
PROOF
What automation gives back.
WHAT IS INSIDE
Everything a claim needs, before it reaches finance.
Capture, tax, policy and posting happen in one flow, so the person approving sees a finished claim.
VendorHotel, Dubai
Amount1,860
VAT5%
Room · 3 nights1,650.00
Tourism dirham45.00
VAT 5%88.57
GST TDS VAT ✓
Receipt · Downtown Hotel1,860
Txn •• 4821 · 14 Oct1,860
✓ Matched to card
POLICY CHECKS
POLICY CHECKSCaps, categories, duplicatesHotel caps, per-head limits and duplicate receipts are checked before an approver ever sees the claim.Hotel cap · 620 ≤ 900✓
Per-head · 8 guests✕
Duplicate receipt · none✓
Advance₹20,000
Claim ₹14,80074%
₹5,200 balance returned
ORIGINALAED 1,860.00
↓
REPORTING · GBP£398.12
QUEUE · 5 CLAIMS
EXCEPTION QUEUEApprovers see only what needs themClean claims are auto-approved. Approvers work a short queue of real exceptions.Per diem · Frankfurt✓ Auto
Emirates EK-002✓ Auto
Taxi · Mumbai✓ Auto
Hotel · New YorkException
Dinner · 8 guestsException
EXP-26-10442AED 1,860
ERP · LEDGER
UK-01 · Travel£398.12
✓ Posted
QUESTIONS
What finance teams ask about expense automation.
Do employees still have to type in expense details?+
No. They capture a receipt and the fields are extracted for them. They confirm rather than type.
How are duplicate and fraudulent receipts handled?+
Receipts are checked for duplicates and validity as part of the policy checks, and anything suspicious goes to the exception queue instead of auto-approval.
Does it handle GST, TDS and international VAT?+
Yes. Tax is captured on each line and validated at capture, including multi-currency claims from overseas trips.
What happens to claims that break policy?+
They are routed to the right approver with the reason attached, for example a hotel above its cap or a dinner over the per-head limit.
Will this work with our existing ERP?+
ProXpense sits on top of your ERP and HRMS rather than replacing them. See the integrations page for what moves and in which direction.
WHERE THIS FITS · ONE SPEND PATHNext: Policy & Controls →